In the world of today you need to send information quickly to your business partners. It is a necessity and if you are tardy could cost you money, significant amounts too. Still, you are fortunate to live in this time. Now, with all the technology at your disposal you can communicate instantaneously with several persons. Even the fax machine, which by most standards is one of the older technologies, will allow you to send sensitive documents to multiple clients at the same time. How is this done?

First you must know that this process of sending a fax to several clients at the same time is called fax broadcasting. So you would scan a single document once and then be able to broadcast the document to a number of your business partners at the same time. Though it can be done by special fax machines it can also be accomplished through other methods, such as fax server technology.

Fax servers

These are machines that run software that transforms incoming digital data to analogue signals so that they can be transmitted across phone lines. If you are not well versed in IT, these machines can be described as the combination of a fax machine and a computer. It stores and processes the incoming data in digital signals like any regular computer but when it comes times to send out the signal it changes it to a form that can be transmitted over the telephone lines. In much the same way as you would have a server to connect multiple computers is the same way you would have a server that is a central processor for the faxing capabilities.

The fax broadcasting server is the gateway between the computer and the telephone network that uses analogue signals. The technology is defined in computing terms by the name Fax over Internet Protocol or FoIP.

With a fax server you can receive faxes by email and save faxes that have been sent or received. As with a regular fax machine you can track or trace a fax. So you are able to confirm date and time sent and received. Since it is a server, you will be able to integrate the fax broadcasting server with the other servers in the office. In addition the server will give you the ability to automatically route your faxes which is a feature you won’t have with your single fax machine. This will save the business money and time.

Of course, if you decide to install a fax broadcastingserver for its added capabilities you will need to make a few changes in your IT department. You may have to hire persons with skills to administer a fax server or train the staff you already have. If your fax broadcasting machine doesn’t have the capability to do fax broadcasting and you are not willing to buy a new fax machine or get a fax server then you can have these services done by third parties. Find More